Ask any steel trader how they make quotations, and the answer is usually the same: an old Excel sheet, a Word template, a calculator for weights and a lot of copy-paste from WhatsApp. It works — until the day a wrong rate, a missed GST line or a weight error costs an order. That is why we built QuoteMitra, quotation software designed specifically for steel, pipe, fittings, flanges and fastener businesses.
This post explains what QuoteMitra does, who it is for and how it fits into the way metal traders already work.
The problem with generic quotation tools
General billing and quotation software is built for any business. Metal trading has its own needs:
- Items are described by grade, size, schedule, class and standard.
- Prices are often per kg, while buyers order per metre or per piece.
- Weights must be calculated correctly for every size.
- GST rules depend on the client's state, and export quotes need foreign currency and Incoterms.
- Enquiries arrive as WhatsApp messages, Excel sheets and PDF lists.
QuoteMitra was designed around these realities.
Paste an enquiry, get a quotation
The fastest way to add items is to paste. Copy a table from Word, Excel, PDF or email and the columns are kept. Paste a WhatsApp enquiry into Smart add and rows appear at once. You can also type naturally — for example "ss 316l pipe 2" sch 40s" — and size, grade, HSN and standard fill in automatically. Both Hindi and English typing are understood.
Keyboard shortcuts work like Excel, so experienced users can move quickly.
Weights and rates you can trust
- Pipe weights to ASME B36.10M / B36.19M are built in. See how the maths works in our guide to steel pipe weight calculation.
- Bar, plate and sheet calculators with material densities.
- Rate Master with today's base rates.
- Wrong-rate alerts with your own tolerance, so a typo does not go out to a customer.
- Grade sanity checks — for example, warning if 316 is priced lower than 304.
- Last rates quoted to each client, so you stay consistent.
Domestic quotations with GST
For Indian customers, QuoteMitra applies CGST + SGST or IGST automatically from the client's state. GSTIN and PAN are validated, and the state is detected from the GSTIN. A built-in, editable HSN and GST master, MSME/Udyam number and UPI ID on the quote, amount in words and an HSN summary complete the document.
Export quotations in foreign currency
Export quotes can be made in USD, EUR, GBP, AED or SAR, with delivery, payment and price-basis terms printed clearly. Pair this with our guides on writing an export quotation and Incoterms for metal exporters.
Professional PDFs, ready to send
- Live A4 preview — click any text to edit it like Word
- Your logo, signature, stamp and bank details
- Modern, Classic and Compact layouts with your theme colour
- Auto-fits to the fewest pages
- Email with the PDF attached, share on WhatsApp, print or export to Excel
Quotations are numbered automatically by financial year, such as ABC/2026-27/0001.
Follow up and stay organised
A dashboard shows your quoted value and open quotations, and a searchable register keeps every quote easy to find. Following up on time is one of the simplest ways to win more orders.
Private, offline and secure
QuoteMitra runs on Windows 10 and 11 (64-bit) and works fully offline. Internet is needed only once to activate the licence. Your rates, clients and documents stay on your own computer — no cloud account and no tracking. Daily automatic backups protect your data, and user roles with a PIN keep quotations and rates limited to your team.
Optional AI helper
If you want, you can connect an AI helper using your own key. It is off by default, reads only the text you choose to send, and you approve every suggestion.
Simple pricing
QuoteMitra costs ₹4,999 one-time for a lifetime licence. Every feature is included — nothing locked, no add-ons and no subscription.
Who it is for
- Steel and stainless steel traders and stockists
- Pipe, fitting and flange suppliers
- Fastener and hardware dealers
- Manufacturers who quote domestic and export customers
Works well with MTCMitra
Many of our customers also use MTCMitra to create EN 10204 3.1 mill test certificates with a built-in grade library. Together, they cover two of the most important documents in metal trading: the quotation that wins the order and the certificate that completes it.
Frequently asked questions
Does QuoteMitra need internet?
Only once, to activate the licence. After that it runs fully offline.
Can I make export quotations in USD?
Yes. Export quotations can be made in USD, EUR, GBP, AED or SAR.
Is there a monthly fee?
No. QuoteMitra is a one-time ₹4,999 lifetime licence with every feature included.
Which computers does it run on?
QuoteMitra runs on Windows 10 and Windows 11 (64-bit).
Key takeaways
- Built for metal trading: grades, sizes, weights, GST and export.
- Paste enquiries from WhatsApp, Excel, PDF or email.
- Rate alerts and grade checks prevent costly mistakes.
- Offline, private and one-time priced.
See screenshots and the full feature list on the QuoteMitra product page, or contact us for a walkthrough.
